Executive Assistant

OceanaGold is a growing mid-tier gold and copper producer committed to safely and responsibly maximizing the generation of Free Cash Flow from our operations and delivering strong returns for our shareholders.

We have a portfolio of four operating mines: the Haile Gold Mine in the United States of America; Didipio Mine in the Philippines; and the Macraes and Waihi operations in New Zealand. Our operations are supported by a global workforce with significant exploration, development and operating experience.

Our Purpose is mining gold for a better future. The gold, copper, and silver we produce are essential to the renewable energy and transport sectors, life-saving medical devices and technology which connects communities around the world. Our activities also contribute to economic growth and improved health and education outcomes in the regions where we operate. We provide direct employment for over 3,700 people and indirect employment for many more.

Our Vision is to be a company people trust, want to work and partner with, supply and invest in, to create value. This Vision is brought to life by our Values – Care, Respect, Integrity, Performance and Teamwork – which put our people, host communities, the environment and our stakeholders at the forefront of our decision-making.

OceanaGold is seeking a highly motivated Executive Assistant to provide strategic administrative support by performing clerical functions such as diary management, arranging and scheduling meetings, arranging international and domestic travel, processing purchase orders / invoices and expenses, overseeing filing, overseeing office admin supplies, arranging regular and ad hoc events, supplies and catering.  

Key tasks and responsibilities:

• Provide Executive Assistant (EA) support to EVP Chief Sustainability Officer and EVP Chief Operating Officer APAC, anticipating needs and staying abreast of EVP priorities and preferences.
• Proactively and strategically manage complex and competing EVP diaries across multi-time zones to arrange and schedule meetings.
• Anticipate, coordinate and manage domestic/international travel bookings and related diary entries.
• Work closely with all company Executive Assistants regarding site and office visits, travel logistics and diary management. Support other Brisbane-based EA with office management.
• Process purchase orders and invoicing, concur entry and manual expenses. Work closely with the corporate accounts team to ensure timely payment.
• Provide administrative support (primarily travel and invoices) to the asset management, continuous improvement, and sustainability function teams.
• Arrange venues, equipment and catering for workshops, conferences, and manage related event budgets and expenses.  Support the smooth and effective running of internal events and meetings.
• Champion the organisation values, and a collegiate team environment and culture in the Brisbane office
• Adherence to company systems and processes and management of the Brisbane office.

The successful candidate will have:

• Formal qualifications in business administration are highly desirable.
• High level of proficiency with Microsoft Office including Outlook, Word, Excel, PowerPoint and Teams
• Minimum of 5 years’ experience supporting Executive level within a multinational or global company. Natural resources, infrastructure or construction industry experience is highly desirable.
• High level of confidentiality, ability to work autonomously and contribute to the team, able to use initiative, problem-solving and critical thinking skills and work to the values of OceanaGold

• Small professional in-house team.
• TSX-listed company with global mining operations spanning Asia Pacific and North America
• Exceptional working environment where people are valued and respected.

OGC VALUES: CARE | RESPECT | INTEGRITY | PERFORMANCE | TEAMWORK

OceanaGold is committed to providing equal employment opportunities.

If you share the same values and have what we are looking for, please apply online now via our careers website:

https://careers.smartrecruiters.com/OceanaGold

Applications close 24 November, 2023.  Shortlisting will commence immediately. Applicants must be eligible to work in Australia.

NO APPLICATIONS FROM EMPLOYMENT AGENCIES WILL BE ACCEPTED