Executive Assistant

OceanaGold is a growing mid-tier gold and copper producer committed to safely and responsibly maximizing the generation of Free Cash Flow from our operations and delivering strong returns for our shareholders.

We have a portfolio of four operating mines: the Haile Gold Mine in the United States of America; Didipio Mine in the Philippines; and the Macraes and Waihi operations in New Zealand. Our operations are supported by a global workforce with significant exploration, development and operating experience.

Our Purpose is mining gold for a better future. The gold, copper, and silver we produce are essential to the renewable energy and transport sectors, life-saving medical devices and technology which connects communities around the world. Our activities also contribute to economic growth and improved health and education outcomes in the regions where we operate. We provide direct employment for over 3,700 people and indirect employment for many more.

Our Vision is to be a company people trust, want to work and partner with, supply and invest in, to create value. This Vision is brought to life by our Values – Care, Respect, Integrity, Performance and Teamwork – which put our people, host communities, the environment and our stakeholders at the forefront of our decision-making.

About the role:

OceanaGold is seeking a motivated Vancouver-based Executive Assistant to work along our EVP, General Counsel & Company Secretary and her direct reports.  In addition, this position will also provide administrative support for the Board of Directors and Board meetings.  This is an exceptional opportunity to build your career with a highly regarded mid cap mining house with one of the best organic growth pipelines and highest governance standards in the gold mining industry.

Key tasks and responsibilities:

• Provide comprehensive administrative support to the General Counsel & Company Secretary, including managing calendars, scheduling meetings, managing expenditure and supporting travel requirements.
• Coordinate Board and Board Committee meetings, including meeting scheduling, administering Diligent Board books, uploading meeting materials, preparing itineraries, arranging logistics etc.
• Provide Board meeting related administrative support to the Board of Directors, including expense management, travel co-ordination (through external travel agent).
• Provide administrative support to the direct reports of the General Counsel & Company Secretary.
• Assist with and co-ordinate annual reporting.
• Assist with simple document preparation including populating relevant documentation for e-signature
• Manage corporate filings with regulators (TSX and securities regulators).
• Maintain legal files and company registers, archiving of records, ensuring all files and documentation are well referenced and highly organised.
• Assist with financial and budget management, including expense tracking and invoice processing.
• Relieve in other administrative positions at Corporate Office during periods of leave as required.
• Perform other reasonable duties as required.

The successful candidate will have:

• Exceptional organisational skills, a keen eye for detail, and the ability to effectively manage multiple tasks.
• Ability to work independently and collaboratively as part of a team.
• Ability to multi-task, solve problems, manage and meet deadlines and maintain a high quality of work.
• Possess flexibility and adaptability to manage changing work priorities and varying volumes of work
• Maintain high standards of discretion and integrity and show the ability to handle difficult situations with tact and sensitivity.
• Excellent verbal and written communication skills.
• Advance skills in Microsoft Office (including Outlook, Teams, Word, Excel and PowerPoint).
• Experience with Diligent Board books.

• Small professional in-house team.
• TSX-listed company with global mining operations spanning Asia Pacific and North America
• Exceptional working environment where people are valued and respected.

OGC VALUES: CARE | RESPECT | INTEGRITY | PERFORMANCE | TEAMWORK

OceanaGold is committed to providing equal employment opportunities.

If you share the same values and have what we are looking for, please apply online now via our careers website:

https://careers.smartrecruiters.com/OceanaGold

Applications close 30 November, 2023.  Shortlisting will commence immediately. Applicants must be eligible to work in Canada.

NO APPLICATIONS FROM EMPLOYMENT AGENCIES WILL BE ACCEPTED