Administrative Assistant

OceanaGold is a growing mid-tier gold and copper producer listed on the Toronto Stock Exchange (TSX). With four operating mines—Haile in the USA, Didipio in the Philippines, and Macraes and Waihi in New Zealand—we are committed to safe, responsible mining that generates strong returns and supports sustainable development.

Our purpose is mining gold for a better future. The gold, copper, and silver we produce power renewable energy, life-saving medical devices, and the technology that connects communities. Beyond this, our operations drive economic growth and improve health and education outcomes in the regions we serve, supporting over 3,700 direct jobs globally.

Guided by our values—Care, Respect, Integrity, Performance, and Teamwork—we strive to be a trusted company people want to work for, partner with, and invest in, creating lasting value for all our stakeholders.

We are seeking an Administrative Assistant for a 12-month fixed-term contract (full-time or part-time, based on your preference) with the exciting opportunity to transition into a permanent role. In this position, you will play a vital role in supporting our office operations and executive team.

Key responsibilities include:

• Inventory Management: Order and maintain kitchen and stationery supplies.
• Executive Support: Assist EAs in Brisbane and Melbourne with scheduling, document prep, and task coordination.
• Mail Coordination: Handle all incoming/outgoing mail and courier services.
• Travel Coordination: Arrange flights, accommodation, and transport for staff.
• Expense Reconciliation: Process expenses, purchase orders, and credit card reconciliations.
• Document Management: Prepare and distribute correspondence, reports, and presentations.
• Digital Filing: Maintain organized electronic filing systems.
• Communication: Respond to phone messages and website inquiries promptly.
• Policy Support: Update office policies and procedures as needed.
• Collaboration: Work with internal teams and external providers to ensure smooth operations.

• 3–5 years’ experience in office administration or a similar corporate role
• Proficiency in MS Office Suite
• Knowledge of office management practices and procedures
• Familiarity with basic financial processes (invoicing, purchasing, expense reconciliation)
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multitask and prioritize effectively
• High attention to detail and a continuous improvement mindset
• Professionalism and strong interpersonal skills
• Ability to work independently and as part of a team
• Discretion and confidentiality in handling sensitive information

WHAT'S ON OFFER:

• Competitive salary 
• Discounts on retail and services
• Premium post ride facilities
• Wellness room
• Office surrounded by restaurants, shops and a short stroll to Southbank Parklands
• Living Our Values recognition program
• Access to OceanaGold Employee Assistance Program (EAP)
• Exceptional working environment where people are valued and respected

Eligibility to Work: To be considered for this role, you must have valid working rights in the country where the role is located. Unfortunately, we are unable to offer visa sponsorship at this time.

YOU MATTER: OceanaGold is committed to providing equal employment opportunities. We believe a variety of perspectives are not only welcome – they are essential to our success. Should you require any assistance applying for this opportunity, please contact us at [email protected]
 

PLEASE NOTE: APPLICATIONS FROM AGENCIES WILL NOT BE ACCEPTED